Archive for the ‘Project Management’ Category

Top Eight Web based Project Management Tools in 2014

Thursday, January 23rd, 2014

During the execution of projects, so many challenges and issues may arise which can obstruct their smooth functioning. The sheer number of tasks and activities makes it difficult to track each one of them precisely and execute them in an organized and scheduled manner. So the projects may get delayed or fail. To counter such concerns and to ensure better organization and smooth execution of processes and activities, organizations needs to adopt a better methodology. Web-based project management tools are the aids which will enable perfect organization over projects and tasks besides enhancing communication and collaboration over them, so there are greater chances of projects and plans completing on time and becoming a success.

We are providing here some great project management tools that can be banked upon for better management over projects. This would prove to be of great help to those users who are seriously thinking about switching to a project management solution for managing their projects. So go through them, take your time in judging the best one that suits your needs perfectly.

1. Basecamp: This project management software has been the pioneer in the project management field and has been credited with providing a new project management methodology for better management over projects. It has got a rich set of features like projects, discussions, to-dos, dates, text documents, files, dashboard, calendar, etc. It enables team members to better connect, communicate and collaborate over project affairs and they can perform their activities in an organized and prioritized manner. Progress made by various individuals while performing various activities can be easily tracked. Individuals if they happen to be away from their work for a day, can check everything important happening in a project through its catch up option. It is so easy to find any project-related thing. This enterprising tool makes managing projects a simple affair.

2. ProofHub: This enterprising tool facilitates collaboration over work through better planning, organizing and faster delivering of work. Goals can be better defined, ideas can be shared and effective strategies drawn to get best results from team members. It stores all important conservations, designs and documents in a single location which can be quickly referenced. This application is simple and easy to use. Users need not spend time and effort for learning how to use it. Individuals’ work performance gets instantly tracked and assessed. Progress over projects can be monitored precisely, and work can be delivered on time. It offers some very useful features like in-built chat, files and proofing, integration with Google Drive and Dropbox, Gantt charts, discussions, to-dos, notes, calendar and milestones and timesheets for better communication, management and organization over projects and tasks. It also contains some advanced features like casper mode, security and customization for more control, privacy and security. Its enables effortless communication and collaboration among team members who are located in globally remote locations and they can resolve matters in a fast and productive manner. Tasks and activities can be better managed and executed in a timely and planned manner and better tracked. Progress over a project can be minutely and critically tracked through Gantt charts. This tool enables organized execution of projects and leads to their timely and successful completion.


Web based project management software

3. Asana: This project management software enhances communication within a team. It stacks conversations around tasks in a single centralized location and enables team members to work collaboratively without the need to communicate through emails. Thus team’s communication better revolves around work. It helps to organize efforts over work. Tasks can be easily created, assigned to members, followed and commented upon which helps to know what is being achieved over work and which members are contributing to it. This helps to reference work-related history from a single place. Its inbox and notifications feature keeps everyone updated on important activities happening even if members are located in different global locations. It can effectively handle wide variety of simple to complex tasks. Tasks’ customized views can be created through search and filtering options through which teammates’ tasks can be better tracked. Milestones get achieved easily through setting of priorities and due dates. It is a great tool for working together in a fast manner. Its versatility enables teams and individuals to work more and qualitatively. It enables effective planning, organizing and tracking over projects and plans. Its clean and intuitive design enables working with ease. It enables real time interaction between team members and is highly adaptable to users’ needs.

Web based project management software

4. Podio: This tool enables better communication and collaboration among team members who are working together over a project or plan through creation of workspaces featuring Podio apps. Users can create their own workspaces to collaborate and communicate with other group members. Users can build their own apps or they can choose a suitable app from hundreds of already available free apps. These apps remain connected to social and collaborative activity streams which provide commenting and discussion options. Users remain in full control of their work tools. They can build teams, projects and workflows in their own way and as per their needs and share effortlessly with other individuals. Users can create and disseminate work-related content and information. Activities happening in projects can be better tracked through activity stream. It has got some great features like calendar, tasks, contacts, web forms, mobile apps, API, alerts, etc which enable  collaboration over work in a single place and enhances productivity. Users need not excessively use emails for communicating. They can effectively share and exchange tasks, activities, files, ideas, updates and information with other team members, clients and customers. It is a great tool for work-related communication and collaboration.

Web based project management software

5. Teambox: This utilitarian tool enables enhanced communication and collaboration, better task management and easy file sharing among team members over work.  It is quite easy to use. It has many useful features like conversations, tasks, time tracking, file sharing, notes and video conferencing. Apart from these, it provides a wide variety of collaboration applications for better collaboration within a team. It boosts team productivity through better planning and coordination over tasks. Updates are made readily available to members regarding the status of various tasks and activities. Projects and teams can be better organized and members’ performance can be properly tracked making them more accountable. Tasks can be easily created and better managed. Progress over tasks and milestones can be better viewed and assessed through workload view, milestone calendar and Gantt charts. Files and content can be better managed, shared, searched and worked upon. Communication among members gets organized and they can work with more focus. Features like video conferencing, screen sharing and group chat enable better connectivity and communication among globally dispersed members. It also provides mobile apps through which users can better connect with those clients and customers who operate through phone and tablet. It is available in 8 different languages of the world. This application has been made secure through standard encryption mechanism. It also offers other utilitarian features like wiki-style pages, customization, API and integration with Google Docs and Google Calendar, etc. Members can better collaborate over work through this productivity enhancing tool.

Web based project management software

6. Trello: This project management software organizes plans, projects and work. It facilitates effortless collaboration among a group’s members and they can be promptly invited over a matter for addressing it fast. All members remain updated about various activities happening in projects, so everybody is clear about each other’s role. It can be easily adapted to perform a variety of tasks such as planning over a task, creating informative bulletins around various events, etc. Projects can be better managed and their activities can be precisely and minutely tracked. It operates through cards which can be used to write upon important information, present ideas or mention tasks lists. Its checklist feature helps to highlight and document to-dos, so things can be performed at the right time without forgetting. Tasks’ progress can be tracked precisely through a progress meter. Deadlines over tasks never get missed. Once a task approaches its deadline, the card’s front portion will turn yellow as a reminder. There is effective file management. All members can add charts, make changes and upload files and documents if needed. Members are kept updated over activities through email notifications and activity log. Opinions of various members over a matter can be gathered through their votes on cards. This helps to know what are their priorities. This facilitates better decision making keeping in mind their unique views and ideas. Tasks can be better assigned through cards. If a board, card or list gets deleted by accident, it can be easily recovered. Information is properly backed up and kept safe from any accidents. There is controlled access to the data. Boards can be accessed even on the go. It magnificently improves work related collaboration.

Web based project management software



7. Projecturf: This utilitarian tool enables collaboration over projects and tasks in an easy manner. It not only looks beautiful, but also offers a great functionality. Team members can work efficiently and quickly with more focus. It organizes and stacks data in a single place. Instant email notifications keep everyone updated over projects and tasks. It enables completion of projects on time and within budget. Members have an all time accessibility to projects. It provides multiple workspaces in one login. It drastically reduces reliance on the email. It enables precise tracking of what is in the pipeline, what is delayed and what is due for today. Comments can be quickly added. The sidebar feature enables easy viewing of tasks, conservations and tickets in a clutterless manner. This tool is well integrated with Dropbox and Google which allows smooth sharing of files from these applications. It enables better organization and planning over tasks and projects. It contains a variety of useful features like reports, subtasks, ticketing, search, conversations, Gantt charts, time tracking, data filtering besides others. It offers a great number of built-in apps which enables greater collaboration and enhance productivity. Activity, dates or people can be easily filtered. Progress over project tasks can be easily and precisely tracked giving one a full control over a project. Tasks can be easily and fastly created.  It also provides calendar for better event management and tickets for effective bug management. Clients can be accurately billed through precise time tracking. Its notes feature enables creation of text documents that contain great information. Contacts can be easily created and managed. Reports can be easily prepared to get more input over variety of information. A great tool for collaboration over work and projects.

Web based project management software


8. Zoho:  This tool classifies applications into three categories namely collaboration, business and productivity applications. In its business apps segment, there are a variety of features like assist, campaigns, bug tracker, contact manager, CRM, invoice, recruit, report, etc. While assist enables easy and instant connectivity to remote computers besides offering effective support, the bug tracker enables identification, tracking and fixation of bugs in the programmed code. Similarly campaigns feature is used to reach out to customers and involve them for meeting business objectives. In its collaboration apps section, it contains features like chat, meeting, projects, pulse, etc. While the chat facilitates quick decision making in a group scenario and faster discussions in a real time setting, meeting enables conduction of online meetings with any important individual who might be based in any part of the world. Its project feature enables effective management over multiple projects and their activities can be tracked properly which leads to their successful and timely completion whereas pulse happens to be the social network for an organization. In its productivity apps segment, it contains features like calendar, notebook, writer, etc. The calendar features allows easy and effective scheduling of meetings and ensures their proper management and timely conduction. Information can be easily gathered and collaborated upon through notebook. Documents can be easily created while being online through its writer feature. This collaboration tool enables users to better manage their business process and information so they can achieve more productivity while they work from their office or while being on the move.

Web based project management software

These enterprising tools have the potential to transform working of organizations and businesses. They can streamline their processes and tasks which will make them more productive and they can extend timely services and products to their clients and customers. This boosts their marketability and enhances their profitability. Users can go through these tools and critically examine them, so they can choose the best as per their needs and interests. It would take time and effort and incur costs, but would give them better control over their work and pave way for a grand future. We wish them best of luck and a very Happy New Year.

Author Bio:

Sharon is the marketing and business manager who writes on themes related to project management software. Through her writings, she guides people on how to use technology for improving their productivity and efficiency over work and how they stand to gain from the use of project management solutions.

New Release of Project Administrator project management software

Monday, January 20th, 2014

We have just released version 7 of our Project Administrator project management software. The main changes are:

  • Improved navigation with most screens being changed to make moving between records easier
  • Ability to link any action item to a meeting item
  • Enhanced PDF functionality for emailed reports
  • Minor changes to the 64 bit functionality to remove a few bugs we discovered recently

For those who have not used PA in the past, there is a 30 day fully featured trial version available.  If you decide to buy, a single user license only costs Australian $50 which is about US$44.

Project Administrator manages issues, risks, actions, meetings, schedules, roles and responsibilities, budget and expenditure, checklists, timesheets, diary notes and even a glossary.

To download a trial version Click here

To read more about Project Administrator Click here

Free Software Package Selection Process

Sunday, December 29th, 2013

We have made available on our site a comprehensive online process for selecting software. It includes:

  • 160 Activities fully described and shown as a process flow within phases
  • 120 Templates for every possible document
  • 30 User Guides to help you with everything from risk management to negotiation to creating an RFP (Request for Proposal).  Also includes draft vendor letters and a business case.
  • Links to other sources of information.

Most of the online methodology is applicable to any project.  All this is free on our website.

Software selection methodology

SP2 – Software Package Selection Process

Try it out now by clicking on the image above.

Top 5 Basecamp Alternatives That Enable Easy and Organized Management Over Projects

Monday, December 16th, 2013

Basecamp has been the front runner among the project management solutions for quite some time, but lately it has lost quite of its sheen in the project management world. The primary reason for the users’ lack of interest in using Basecamp for their projects is that it is resistant to change and not willing to innovate in view of the changing project needs. It is providing the same solutions as it did many years ago when it ventured into the project management realm. It lacks any breathtaking feature that would have boosted project management.

Fortunately, there are some enterprising online project management tools who have understood the changing needs of users and have come up with effective solutions for better management over projects. These tools are giving a stiff competition to Basecamp and even outshining it in key areas.

1. Wrike:


It is a popular online project management application that enables perfect collaboration among team members who are working together over projects. This tool works in a real time setting and enables easy and effective discussions, prioritization, scheduling and progress tracking over projects. It enables easy creation of tasks from emails. Activity streams, templates, tag tasks and folders, workload view, Gantt charts and many other user friendly features that enable easy working and effortless collaboration over projects.

 2. ProofHub

This online project management tool has one of the cleanest user interface and loads of enterprising features that enable seamless collaboration among team members based in different locations around the world. Discussions, timesheets, to-do’s, calendar, Gantt charts, dashboard besides some other key features give more control over projects. By using these, projects can be smoothly managed and tracked. Its mobile feature helps individuals to connect with their projects even on the go.

3. Huddle

This remarkable project management application enables effortless and easy collaboration on content which leads to better management over projects. The same version of file is made available to all team members through the cloud, so they do not face any confusion in their work. The files are organized and secured in a single place. It emphasizes a lot on efficient sharing of files, their syncing and management. Other user friendly features are workspace creation and access, project management and tracking, assigning tasks, sending reminders, dashboard, activity stream, document versioning besides others.

4. Asana


This popular and enterprising project management application facilitates team work by organizing and storing task-related conversations in one place and enabling team members to work without emails. It enables easy creation, assignment, following up and commenting on tasks, thus making it easy for everyone to know which tasks are being performed by which particular individuals. Its inbox and notifications keep everyone in the team updated on the tasks being performed. All files, tasks and ideas related to a team are organized in one place, so it becomes easy to reference them. It is a great tool for performing tasks collaboratively and for managing projects effectively.

 5. LiquidPlanner:

This prominent project management tool takes an altogether different approach for completion of projects. It puts due emphasis on plotting best case and worst case estimates of efforts which will determine when a particular task is likely to be completed. Its key features are scheduling, prioritizing, time tracking, collaboration, file sharing, calendar, analysis and reporting. Notifications help to know about activities being performed. Commenting and sharing also feature into scheme of things. Email integration is its another enterprising feature. It is a great tool for collaboration among team members over projects.

These online tools facilitate great management over projects and add to the efficiency and productivity of organizations involved in managing them.

Project Management Video

Tuesday, September 24th, 2013

This is an interesting video about a project over 200 years ago.  Someone actually kept records.  The video relates that project to the new International Project Management standard ISO 21500. Click Here

It shows project management is not new.  Sure there are more sophisticated tools but the principles still apply.

One such tool that we have seen recently is an online tool from to prepare your project plan. Project scheduling and tracking is also made easy with this gantt chart project planner.  It allows you to create and share your project plans online. manage your work, keep projects on track and share plans with others.

Sign up today and your first 30 days will be free.