Posts Tagged ‘project managment’

5 Online Collaboration Tools For Teams Working Remotely

Tuesday, April 29th, 2014

More and more teams are working remotely nowadays. This is quite beneficial for businesses as it allows them to save considerable time and costs. But maintaining effective communication and collaboration among globally dispersed team members remains a big challenge. Geographical distances separating them can hamper communication and collaboration among them. This in turn can drastically affect their efficiency and productivity over work.

But this concern of businesses can be properly addressed by using online collaboration softwares which enable fast and accurate communication among team members in a convenient manner. So this provides a great scope for businesses who have some great ideas and plans and want to work towards their success. This would help them to grow and profit more.

So we are providing here a list of five useful online collaboration softwares that will not only facilitate effortless communication and collaboration among remotely located team members, but will also enable them to work in a collaborative, efficient and productive manner. With better bonding among them, their efforts will be translated into quality and timely results which every business needs for its success.

1. Skype: This online collaboration application enables instant and convenient communication between people both at work and at personal level. The beauty of this tool lies in the fact that it can be accessed from variety of devices like mobile, tablet, computer, home phone and even TV. Users can make voice and video calls, send messages as well as share files, videos and photos.

 

A boss can easily and clearly explain finer points to his remotely located team members through a video call. Its Group video call feature allows users to communicate with up to 10 people at the same time. You can enjoy some great moments with your friends and family members through its video chat feature and see them right before your eyes even if they are distantly located.

2. ProofHub: This online project management software enables organized and planned management over projects. It is quite easy to use and offers some pretty useful features like notes, to-do’s, calendar, mobile, Gantt besides others. It enables fast and accurate communication and collaboration among globally dispersed team members. They are able to perform their tasks in a timely and organized manner through to-do’s without forgetting their tasks. Progress over projects can be precisely tracked through its Gantt chart feature and risks can be identified early and resolved promptly. Thus projects can be properly managed within the constraints of time, budget and resources and can be timely and successfully accomplished.

3. Google Drive & Google Docs: Google Docs let you create folders, documents, presentations, spreadsheets besides other things. Users can create files, edit, upload and share them with their co-workers. Google Drive acts as a free online repository where these files, documents and other things can be stored and these can be readily accessed from any location and from different devices. Google Drive imparts users the flexibility to work with various kind of files by installing different Google Drive apps.

4. Evernote: This online application allows users to create notes, view and edit and store them and reference them easily for further use. It enables users to capture content present in variety of forms like photos, web pages, handwritten notes, to-do lists besides others. In customizable notebooks, these notes can be grouped together. Notes can be easily and quickly searched and filtered through tags. Co-workers are able to conveniently share notes with each other and this boosts their efficiency at work.

5. Dropbox: This enterprising tool lets users access their files while online. An individual can readily sync these files to a computer and access them while offline. He can operate these like any other folders and files. Users can access their files and documents from any kind of device whether it is a tablet, phone and computer. It grants them the flexibility to edit documents, add photos and show videos from any place in the world. Their data and information remains secure and safe from any accidents and it can be restored in split seconds. Users can control the access of other individuals to their stored data. It is quite a useful application for storing work related and other kind of data.

Author Bio:

Sharon is a Business manager of ProofHub, a web based project management software that facilitates management of projects and helps in their faster and accurate accomplishment as per schedule. It enables the team members who are spread out in different locations in the world to collaborate over project matters. They can define, document, discuss, organize, coordinate, review and control different project matters efficiently which results in their quick resolution. With its use, organizational objectives can be achieved effectively along with the generation of intended gains and assets.

White Paper on Business Process Methodology

Thursday, July 21st, 2011

This article will explain a newer approach to implementing a Business Process Management (BPM) solution, invented as an SDLC, by the author of this white paper. Which SDLC (Software Development Lifecycle) is the most suitable for effective implementation of a BPM solution?  How a BPM solution implemented with the right methodology can generate higher ROI (Return on Investment)?

The normal waterfall approach and agile methodology do not directly suit implementing a cutting edge BPM solution.  It demands a much more tailored SDLC. It is very important to understand, why BPM has a need to follow a separate SDLC. Let’s first understand why we term BPM as a separate discipline in the IT world.

Read more….

When the Project Plan is the Problem

Friday, July 15th, 2011

A detailed project plan with a realistic schedule and well-defined milestones is vital for project success. Preparing the plan is one thing but it is also necessary to follow the plan – assuming that the plan is a good one.

The most effective project managers understand the importance of a robust project plan with reasonable estimates for each activity. So a considerable amount of time and effort usually goes into preparing the project plan. It requires enough detail so that every task can be assigned to the right person or team and they understand what is expected of them and when. It details dependencies between tasks so that risks can be thoroughly assessed and is one of the fundamental building blocks of a successful project.

But what happens if the plan is fundamentally flawed? Or if requirements change substantially part way through a project and the plan becomes meaningless? In such circumstances it can actually be detrimental to project success to continue to follow the plan. The project manager and the project team need to be flexible and adaptable in their approach to the project plan. Sticking rigidly to what was first specified is simply failing to grasp the realities of most projects.

And if it becomes obvious that the plan is flawed, you need to admit this and modify it to correct the errors. It may be a hard thing to admit but blindly following a plan that you know to be flawed will obviously never lead to a good outcome.

New or inexperienced project managers may be unprepared for the amount of flexibility required in real-life project plans and how many changes are required to the plan during the course of the project but experienced project managers will know that this is typical of most, if not all, complex projects.

Changes within projects can occur for a variety of reasons: essential staff leave, business priorities change, requirements become clearer as the project progresses, the business objective may simply change due to market forces. Changes can be due to internal factors within the organisation or external factors concerning suppliers or providers of outsourced services but whatever the reasons it is through the experience of managing many complex projects that you will learn that change is a normal part of every business and every project.

The best project managers employ project plans as a starting point into which will be built more information and details from team members working on individual tasks, from reassessment of the project’s resources as the project progresses and reviews of the business requirements and ultimate objective. It is, therefore, essential that you know how to monitor the status of projects and resources, and how to obtain meaningful feedback from team members and end-users.

Anyone involved in a project who believes that a project plan can be put in place at the outset of the project and simply followed through to a successful outcome is either inexperienced or has only ever worked on very simple projects.

So it is important to recognise that a failed project is not one that deviates from the project plan or schedule (or even the budget) but one that fails to deliver what the client needs or wants. Altering a plan to deliver what is required is simply one step on the path to delivering a successful project and should always be viewed as such. It is essential that everyone involved in the project is aware from the start that the plan is likely to change over time but it is just as important that the current plan is adhered to. It is a difficult balancing act to convince the stakeholders of the veracity of the plan at the outset whilst preparing them for the fact that it might change. No wonder so many people try to struggle on with an unsuitable plan rather than admit it needs updating but, nevertheless, this is what you must do to be successful.

A project plan will only create a problem if the project manager (or anyone else involved in the project) refuses to alter it to take account of changes that happen during the lifetime of the project. When you consider that many projects have a timeframe of several years it is unrealistic to expect the plan to remain unchanged.
All too often, failing projects become an operation to determine why the project is deviating from the plan and how to get it back on track instead of looking at how the objective could still be reached. This may be difficult to do, particularly when the original plan was part of the justification for the project, but it is not impossible if you concentrate on what the original business objective was. In fact many of the formal project methodologies focus on the business objective as the major factor in successful projects.

Project managers can often learn from previous projects and prepare for the next project by recording the differences between the expected schedule, budget etc and the actual data. Applying lessons learned to the next project will assist in managing the expectations of all those involved and improve the results of each successive project, which is why the most successful project managers are often the most experienced. But, for the less-experienced, there are courses on recognised methodologies that will teach many of the techniques that experienced project managers have had to learn the hard way.

About The Author
Michelle Symonds is a qualified PRINCE2 project manager who believes that the right project management courses can transform a good project manager into a great project manager and are essential for a successful outcome to any project. Formal and informal project management training is readily available to support professional qualifications such as PMP Certification, PRINCE2 or APM PQ.

White Paper on a Project Disaster

Tuesday, June 28th, 2011

The Harmon Hotel was to change the Las Vegas skyline forever. The forty-nine story, elliptical masterpiece with a highly reflective exterior was designed by Norman Foster, renowned designer and owner of Lord Norman Foster & Partners.  The non-gaming boutique hotel was to be operated by Andrew Sasson’s The Light Group at CityCenter Las Vegas, right at the intersection of Las Vegas Boulevard and Harmon Avenue.  The 400 hotel rooms and 207 condominium residences located inside of the Harmon Hotel were to become a home-away-from-home for vacationers, a crash pad for celebrities, and a beloved abode for residents.  The building: one of the tallest Las Vegas had ever seen.

In 2008, however, work on the Harmon Hotel was stopped.  Inspectors had uncovered numerous construction defects including improper installation of critical steel reinforcements (also known as rebar) after fifteen stories of the Harmon had already been erected.  After investigation, it was found that Harmon’s third-party inspection firm, Monrovia, California-based Conserve Consultants, falsified sixty-two daily reports between March and July of 2008.  Other Harmon construction workers reportedly moved rebar without approval from the project’s structural engineer, Halcrow Yolles, which immediately broke the AEC chain of command.

This rebar installation error played a domino effect on the entire building process, requiring element upon element to be redesigned, modified and reconstructed.  The final consensus among designers, architects, engineers and general contractors was to reduce the Harmon Hotel from forty-nine stories to twenty-eight and completely remove the condominium portion.

To read more, click here

White Paper on Project Team Management

Thursday, August 5th, 2010

Our latest white paper is a contribution from Catherine J. Rezak. Catherine J. Rezak is chairman and co-founder of Paradigm Learning , a training and communications organization specializing in the design of talent leadership, business games, business simulations and Discovery Maps®

Today’s successful project management teams must add value to the business they support. They must be able to offer solutions supporting their company’s strategy, in addition to developing Gantt charts. Project members who acquire and practice four key skills can become meaningful contributors to their project team and their company.  Read More…