PROJECT PERFECT
Project Management Software
Specialists in Project Infrastructure
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PROJECT PERFECT Project Management Software Specialists in Project Infrastructure |
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OverviewThe software development process is intense in terms of human efforts, collaboration and lack of visibility of progress on different fronts. This gives rise to quite complex and interesting social dimensions to the whole process. There is a need to look at these dynamics from a fresh perspective relative to the new enterprise development practices and paradigms.
IntroductionSoftware has the unique feature of being constructible and changeable at any point of time with relative ease, compared to the engineering disciplines like civil or automobile engineering. Think of being able to change the foundation plan for a building after it has been constructed, because it doesn't give the functionality required! But that is exactly what frequently happens to software systems - at least in parts. Also this structure of the software can be built, torn apart, changed and recomposed again by different individuals at different times. This can lead to lack of accountability and hence make the development process hard to manage. Particularly in a long term project, from the start to completion, there may be many a change in guard. In some cases this change in line may trigger change in the very structure of the system being built. The parties which are adversely affected by these changes are certain to feel frustrated, and there may prevail a feeling of detachment from the final destiny of the system under construction. Everybody feels things are not in their control. We examine the issues that surround these social dynamics and identify areas that need to be addressed to make the process smoother and more effective in the long run.
The State of the Industry
But, the identification of roles becomes indispensable in many contexts, one being the very nature of Software development and maintenance - specifically the tendency to change frequently and unpredictably. In terms of accountability and traceability with respect to cost, effort and timelines, it has been observed that there is a clear gap in thinking between management, and the execution teams. This is evident in what activities like maintenance and continuous integration mean.
Other types of problems are the lack of enthusiasm among the designers and developers to follow some of the decisions, processes and guidelines laid out by the Architects and the management. This leads to frequent quality and integration problems. There are even developers who nurture discontent and hidden agendas against the architects and managers because they feel used, isolated or suppressed. Most often it has very undesirable outcomes, including production of work items which look nothing like what was planned, and an overworked and wasted workforce, which seems to be always on its toes to move out of the current project.
Project Management QuestionsWe frequently find questions like the below being asked in project management circles and no conclusive answers being provided: " How to avoid conflicts between the customer facing team and the off-shore implementation team pertaining to the change requests accepted and the risk introduced thereof? "
Divide between Developers and ManagersOne aspect of this problem is the divide between those classified as developers and the others, called managers. It is also apparent that the team dynamics surrounding pure management roles like project managers and business managers are quite different from the impact created by a role like that of a technical architect. The former are known to be having their own responsibilities and issues concerning finance, customer relations or other general management aspects. But the latter is seen as someone who knows the technical nature of the work being done at all levels. Often, wasted efforts and major changes are blamed on him. The notion is that because something affects the architecture, it is important and has to be done on priority and that if the architects had been careful enough, much of the additional effort could have been avoided. So there is a gap between what really caused the rework and what is perceived as the source of the problem. There is compelling evidence that this situation is aggravated to a great extent because the social dimensions of the work place are not understood and managed. Unfortunately, human interaction dynamics and soft skills are not the primary parts of education for an architect anyway.
The Wipro StoryIn
a
survey
conducted
across
projects
at
Wipro
Technologies,
many
developers
felt
that:
Defining Software ArchitectureBut what really does architecture mean to a cross section of the development teams? A standard and uniform definition for software architecture is elusive. Some interesting definitions convey that architecture is everything about the project that the development team thinks as really important. Conversely, what is not important to the developers does not qualify as architecture. By these definitions, coding would be part of architecture and by some others it would not. Who then decides what is important? We can see various primary players and many undercurrent players who influence this choice and stress the need to get started with the thing. It is more often the economic, social and political considerations that guide the decisions. Or at least, the decisions have a significant social flavour attached because the team is embarking on a journey into uncharted waters, and common sense and business judgments significantly determine what course to take.
Structure of the Development OrganisationIn this scenario what matters is the structure of the development organization and the processes in place. Every team member has to have faith in the decisions made by the managers and the architects, and the architects in turn become the starting point of any technical activity that takes place.
Conway observed that there is a strong relationship between the software created in an organization and both the structure of that organization, and how the people in that organization really communicate. To put this insight into practice, you need to use not just the formally documented structure and processes of your organization, but you also need to observe and learn the informal communication paths as well. Alistair Cockburn in a paper titled 'On the Interaction of Social Issues and Software Architecture' says "It has long been said, "Architecture follows Organization" and "Organization follows Architecture".. Architects do not like being told their clean design is a result of accounting for social forces. Project managers do not use their knowledge of social issues to influence architecture. Yet it is clear that social issues affect the software architecture in ways that the good architect takes into account".
Architecture Has to Reflect the Interests of the StakeholdersThroughout the development cycle, architecture involves many aspects - business strategy, technical infrastructure, competitiveness, data and above all, delivering value to the stakeholders like the users, developers, managers and the architecture team itself. While the interests of the user community are well understood and religiously protected, the other stakeholders don't find so much support from the architecture. Because still they are expected to work for realizing the architecture and not use it as a tool to come up with a good system, bringing their own expertise to bear.
Architecture Representing All The Organisation
Speaking of the architect as a creator of the foundation on which the team is going to bet its many months of effort and time, Martin Fowler talks about two species of architects, the first being Architectus Reloadus. He is a person who makes all the important decisions about the project, because a single mind is needed to ensure a system's conceptual integrity, and perhaps the architect doesn't think the team members are sufficiently skilled to make those decisions.
A Common View
Philippe Kruchten says that "the practice of architecture is a long and rapid succession of sub-optimal decisions, mostly made in partial light." Architecture projects are, by their very nature, ventures into uncharted territory and especially fraught with competing ideas on which direction to take. Without obtaining a consensus and solid leadership, indecision is like to reign.
Problem with Part Time ArchitectsArchitecture teams made up of part-timers, typically fail to gain traction on the problem. Faced with competing short-term product pressures, the architecture effort stalls. This may make even very trivial things like organizing and conducting meetings quite difficult. Frequently, critical viewpoints are not represented when a decision is made, resulting in lack of buy-in to the decision. When management finds that the indecision is more due to internal conflicts, becomes impatient with slow progress, and sees no quick results coming out of the 'Kludge', the entire effort can fail.
Definition of Roles helps but not sufficient
Avoiding Architectural IsolationSo what should one do to avoid such a discord and chaos? The key might be in avoiding temptations to try to reduce distractions, putting up a "wall" around the Architectural team so that they can make rapid and efficient progress. This isolation is the source of serious misunderstandings. Firstly, the architecture team may come to be resented as a "select" group off doing interesting stuff that is disconnected from everyday product pressures. In an atmosphere of resentment, the developer community will be looking for opportunities to find weakness in the architecture.
Manage Priorities and ConcernsSecondly, keep track of product priorities and developer concerns. Unless there is strong communication between the architecture team and developers and project managers on the one hand, and strategic managers on the other, the system cannot be planned and executed as one cohesive unit. A good Architect is represented by Fowler's second archetype - Architectus Oryzus. This is an architect who is very aware of what's going on in the project, looking out for important issues and tackling them before they become serious problems. He is more suitably a guide and mentor who is simply a more experienced and skilful team member who teaches the other team members to better fend for themselves, yet is always there for the really tricky stuff. When one sees an architect like this the most important and noticeable part of the work is intense collaboration. This leads to the rule of thumb that an architect's value is inversely proportional to the number of decisions he makes himself (vs. leveraging on the team to make those decisions). The architect cannot limit himself to drawing high level architectural views of the system and hoping that it will be implemented by the developer just as the architect had in mind. More likely is the setting where in the morning the architect programs with the developer, in the afternoon participates in a requirements session, helps explain to the requirements people the technical consequences of some of their ideas in non-technical terms - such as development costs. Somewhere in between he is discussing with the project managers how the milestones need to be defined for the project.
Maintain Contact with CustomersThird, technical risks might be curtailed if the architect can maintain direct contact with well informed customers which may result in keeping the architecture effort informed of market directions. Of course this is not easily achieved. First, the architect has to gain enough confidence to be able to approach friendly customers to discuss latest technologies. There needs to be built a solid rapport to prevent any misunderstandings and other issues.
Precursor to Starting the ArchitectureOne can ask a set of techno-social type of questions even before starting with the drawing board to bring every team member to the same level of understanding and build a buy-in: " Is the level of understanding on the requirements the same across the team?
Sharing the ArchitectureThe architect, being aware of the technical issues has to avoid giving an impression that he is the "only owner" of the architecture, because as things stand at this point, architecture is indeed the system itself. He can facilitate a decision but with a consciousness that he is not the only one who is going to be doing the implementation. That there will be changes - more than a handful - in requirements is not even worth mentioning. But looking at this statement from F Brooks one really wonders; "the organization chart will initially reflect the first system design, which is almost surely not the right one . as one learns, he changes the design . Management structures also need to be changed as the system changes.". It is more than likely that there will be disappointments, resentment and tempers when one discovers that there is work being thrown away and rework is necessary. To avoid such a situation, we might take refuge in some of the patterns available to minimize the impact of change.
Some Patterns for Separation of ConcernsA set of techno-social patterns are given by Allistair Cockburn and David M. Dikel, David Kane. Cockburn says that that most software architects do not think of themselves accounting for social issues, but that is one of the characteristics of good architecture. The patterns are listed below.
Facade. And by David M. Dikel, David Kane:
The patterns attempt at converting each team member into a stakeholder in the architecture and by providing separation of concerns and minimal impact. They intend to bring the team into a co-operative mode with respect to the efforts required as a result of requirement and implementation changes. Some of the patterns ensure work unit delivery issues.
Process Framework
Vision, Communication and Organization
At the highest level, the software architect will work with the sponsor to identify architectural requirements while the business analyst identifies the business requirements. Together they will model the process the software must fulfills, and the means by which it will do so. The sponsor will then identify those who have input into the project, and the model grows as it moves down through the ranks. Detail is added as appropriate, and when the model is presented to development, the architectural process moves from one of vision and design to one of management. In organizational structures, a software architect will begin to layer development efforts. A team of a hundred will have a senior software architect, and further software architects who lead individual projects or manage specific areas of expertise. Senior developers will take the software architects' models and convert them to skeleton code for junior developers and specialists to complete. Doing so will make development run more smoothly, be more controlled and more measurable. In essence, architecting function is ideally performed by every team member who feels a part of the solution, owns his responsibilities willingly because he/she has helped define it and can stand accountable for problems arising in context of - now not so esoteric - a thing called Architecture.
ConclusionWhile there is hardly any need to highlight the Technical issues associated with Architecture, the social aspects that continue to have ever increasing influence cannot be ignored. There is no doubt that there are team members who feel used, left out or till treated in almost all projects, particularly when the question of their involvement in the system's architecture comes. The problems are exacerbated by ever growing size of teams, integration of cultures, and faster turn over rates, increasing complexity and cross technology interoperability concerns. If issues of stakeholder involvement, assimilation of ideas, recognizing contributions and mutual support issues are systematically, yet informally addressed, results can be pleasantly surprising.
References1.
David
Dikel,
David
Kane,
Conway's
Law
Revisited:
Successfully
Aligning
Enterprise
Architecture,
May
01,
2002
About the AuthorRajesh Uttangi is a Specialist with the Rational Competency focus group, Talent Transformation, Wipro Technologies. His main areas of interest include OOAD, UML, RUP, Software Architecture and J2EE. He can be reached at rajesh.uttangi@wipro.com
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IT
Services
industry
in
India
is
yet
to
attain
maturity
in
terms
of
definition
of
roles
and
responsibilities
within
the
development
teams.
Some
of
the
reasons
for
this
are:
Budgets
are
planned
for
the
new
features
being
added,
but
the
cost
of
integration
of
these
new
features
or
modules
into
the
existing
system,
which
is
considerably
high,
frequently
goes
unbudgeted.
This
leaves
management
thinking
that
as
one
progresses
through
the
project
development
and
maintenance,
cost
per
new
feature
seems
to
keep
going
up
disproportionately.
At
this
stage,
as
the
uncertainty
in
the
atmosphere
is
more
than
apparent,
many
senior
developers
may
harbour
notions
like
they
know
the
solution
to
the
problem
being
addressed
better
than
those
who
call
themselves
architects.
Unless
the
situation
is
managed
and
an
ambience
of
openness
and
confidence
is
built,
things
could
go
haywire.
This
really
highlights
the
need
for
effective
communication
and
showing
that
the
Architect
is
really
the
torch
bearer,
a
reliable
leader,
or
more
so,
a
mentor
and
friend.
In
complex
systems,
no
one
person
covers
the
full
breadth
of
technical
expertise
required
to
properly
inform
the
architectural
decisions,
and
lend
credibility
to
the
architecture.
The
system
definition
should
represent
the
interest
of
different
organizations.
The
architects
on
the
team
represent
knowledge
of
the
products
of
their
organizational
group
(project,
division,
etc.)
as
well
as
the
relative
priorities
of
their
system
requirements
(organizational
goals,
and
product
functionality
and
qualities).
Architects
cannot
exist
and
work
in
isolation
from
the
rest
of
the
organization.
But
frequently
the
challenge
for
the
architecture
team
is
not
to
create
an
architecture
that
is
"as
if
of
one
mind"-
that
is,
having
the
quality
of
integrity
-
but
to
create
one
at
all.
Many
times
it
is
even
difficult
to
be
able
to
orchestrate
the
minimal
conditions
required
to
complete
the
job.
The
reasons
for
settling
for
such
a
substandard
work
product
are
the
difficulties
on
the
social
front
-
being
able
to
sell
the
"vision"
to
the
team,
acceptable
distribution
of
roles
and
responsibilities,
common
levels
of
understanding
about
what
is
to
be
done,
timely
communication
and
separation
of
concerns,
etc.
The
trickiest
ones
are
common
understanding
and
communication.
As
regards
to
roles,
the
story
doesn't
get
any
better.
Teams
are
in
a
constant
state
of
flux
and
who
should
be
doing
what
is
always
a
point
of
conflict.
Many
organizations
have
a
weak
or
confused
notion
of
the
responsibilities
and
interaction
of
roles
within
the
organization.
In
such
conditions
architecture
teams
may
cut
themselves
off
from
the
rest
of
the
organization,
produce
an
architecture,
but
it
will
be
in
great
danger
of
being
rejected.
In
addition
to
the
above,
having
a
process
framework,
which
is
an
industry
standard,
easy
to
understand,
to
follow,
and
is
easily
accessible,
might
be
used
to
determine
the
roles,
responsibilities
and
deliverables
in
a
project.
It
provides
a
structure
and
a
reference
model
for
everybody
to
operate
within
and
prevents
responsibility
overlaps,
passing-the-buck
syndrome
and
confusion.
Rational
Unified
Process
is
one
of
the
popular
frameworks
available.
Finally,
it
all
boils
down
to
vision,
communication
and
organization.
The
key
purpose
of
architecture
is
to
facilitate
team
communication
and
understanding.
In
software
development
methodologies
avoid
risk
by
encouraging
communication
between
various
roles
in
a
project.