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This kick off is likely to be the largest. There will be
people involved from all areas who will be impacted as they
work towards a successful implementation. If there are multiple
sites involved, consider more than one meeting, of use conferencing
facilities to include other sites. They all need to know what
is going to happen, when it is going to happen, and their
role in activities.
The meeting should cover:
- Purpose and duration of the phase
- Activities to be undertaken and timings
- Resource requirements for each activity
- Roles and responsibilities (summary as you will have briefed each person individually on their role and responsibilities)
- Project Infrastructure (e.g. how risks and issues are managed, variation process, tools etc.)
- Major risks and issues outstanding
- Logistical issues (location of staff, workshop venues, time sheeting etc.)
- Expectations (What is expected of team members)
You should also insist the Sponsor is present. Not only does it add credibility to the activity but it also ensures attendance. Someone is not likely to drop out if they know the Sponsor feels it is important enough to attend the meeting.
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