By going through the request document, extract the key points that are going to be used for evaluation. Use a rating system to identify how well the vendor meets the requirements. It is suggested there are two ratings. The first is compliance:
- Meets requirements
- Does not meet requirements but has another approach that will work
- Does not meet requirements
The second rating is for how well they can potentially meet requirements. This applies only to the first two categories on the first rating. If the vendor does not meet requirements or you are unsure, they are not rated on the second rating. Use a scale of 1 to 10.
- 1 Very poor match for our needs
- 10 Exceeds our needs
The 'Deal Breakers' are of course automatic criteria. Beyond
that, you should have between 25 and 100 other criteria. You
may decide to add more criteria when you analyse the responses.
This is not intended to be a mathematical calculation of the best vendors. Once the criteria have been decided, you need to look at each vendor and see how well or badly they fit. If the vendor who gets the most ticks cannot meet half the 'Deal Breakers' they would probably be dropped.