Solution Decision

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Hold Kick Off Meeting

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To brief participants and formally start the phase
  • Final plan for Solution Decision
    1. Plan the meeting.
    2. Invite Attendees.
    3. Create an agenda.
    4. Hold the meeting.
    5. Address any issues arising from the meeting.
  • Phase formally started

The same team as were in the Solution Evaluation Phase will probably be in this phase. As for each phase, they all need to know what is going to happen, when it is going to happen, and their role in activities.

The meeting should cover:

  • Purpose and duration of the phase
  • Activities to be undertaken and timings
  • Resource requirements for each activity
  • Roles and responsibilities (summary as you will have briefed each person individually on their role and responsibilities)
  • Project Infrastructure (e.g. how risks and issues are managed, variation process, tools etc.)
  • Major risks and issues outstanding
  • Logistical issues (location of staff, workshop venues, time sheeting etc.)
  • Expectations (What is expected of team members)

You should also insist the Sponsor is present. Not only does it add credibility to the activity but it also ensures attendance. Someone is not likely to drop out if they know the Sponsor feels it is important enough to attend the meeting.

Kick Off Meeting Agenda Template for an agenda
Project Kick Off Checklist A checklist of things that should be in place before the project begins.

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